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PC & Devices

Printers

Local Printer Installation Guide

Once you’ve gone and got yourself that printer, it’s time to hook it up to your system. Make sure that the power cable and the cable connecting your printer to your PC are secured. Make sure that you have the drivers for that printer. Windows XP has built-in drivers for most printer models. In most cases once you connect your printer to your computer Windows will automatically detect the new printer and create an icon for it on your system. If it doesn’t, you will have to go and add the printer to your Printers and Faxes folder. Here’s how you go about installing your local printer:

  • Click on Start and double-click on the Printers and Faxes icon.
  • On the left pane under Printer Tasks click on the Add a Printer option.
  • A wizard starts up. Follow through with the wizard and click on Next.
  • In the page that opens up, select the Local Printer attached to this computeroption and click on Next.
  • Specify the port to which your printer is connected. It is usually LPT1 or LPT2. Some new versions of printers use a USB port. Click on Next.
  • In the Install Printer Software screen, select the manufacturer and model number of your printer. If your printer doesn’t figure on the list, use the Have disk button, to install the software from your CD that came with the printer. Click on Next.
  • In the pages that follow, make sure that you specify a name for your printer and also if you want to set it as the default printer.
  • To enable multiple users on your network to access this printer, use the Share Name option. Click on Next
  • Click on Finish to complete the Installation.

You can now start taking printouts from your new printer.

  The content in this segment is provided for use as an information guide only. No legal liability or other responsibility is accepted by or on behalf of SupportMinds for any errors, omissions, or statements on these pages, or any site to which these pages may link. SupportMinds shall in no circumstances be liable for any loss of any kind whatsoever in consequence to the use of contents of this site.

How to print a Document

Once you have your printer all configured and ready for use, it is time to start printing those documents. Most programs have a printer icon on the main toolbar itself, which you just have to click to get that printout. To print from the File menu:

  • Open the file you want to print. Click on the File option in the toolbar.
  • In the list of options that show up, select the Print Preview option to see the layout and general appearance of your document in the printout.
  • Once you are satisfied with the way things look, from the File menu select Print.
  • In the window that opens up, select the printer you want to print from.
  • If the file is really huge and you just want one or more pages from the entire set, you can select the pages you want printed and also the number of copies you want printed.
  • Once you have specified all the details, select the OK button to get your printout.
    If you have all the specifics taken care of and just want to get a printout, in the windows explorer itself, you can right click on your file and choose print. Or:
  • Click on Start and select Printers and Faxes.
  • Open Windows Explorer simultaneously and drag your file from the explorer window and drop it onto your printer in the Printer and Faxes window.
  • You will see your document printed in whatever default settings the program in which your document was created has.

  The content in this segment is provided for use as an information guide only. No legal liability or other responsibility is accepted by or on behalf of SupportMinds for any errors, omissions, or statements on these pages, or any site to which these pages may link. SupportMinds shall in no circumstances be liable for any loss of any kind whatsoever in consequence to the use of contents of this site.

Managing Documents in the Print Queue

Once you send that document out for printing, you notice that your document has landed in a print queue, and is waiting for its turn to be printed. You will see a printer icon in your system tray that depicts that your document is in line to be printed.

  If you have your printer hooked up to your computer, then you can go ahead and manage the print job. But on the other hand if you are using a network printer, shared by multiple users, you won’t have the liberty to do much unless you are the printer administrator. Here’s how you can manage your print queue:

  • Double-click the printer icon in your system tray.
  • A list of documents waiting to be printed along with the details of the owner, document size, etc. shows up.
  • You can pause or cancel the printing of any document in the queue. Right-click on the document and choose Pause or Cancel from the menu.
  • Once you’ve paused printing a document, you can resume printing it, by right-clicking it and selecting Restart.
  • If you want to move up the line, you can prioritize the order in which the documents are lined up. Double-click on the document and open the Properties box. Use the priority slider to set the printing priority for that document. The higher priority document gets printed first when compared to its lower priority counter-part. Click onOK.
  • If at any point you notice a problem with your printer and want to stop printing for a while till the problem gets fixed, go to the Printer menu and select Pause Printing. The documents in queue will show a status of Paused.
  • To resume printing, click on the Pause Printing option again.

    The content in this segment is provided for use as an information guide only. No legal liability or other responsibility is accepted by or on behalf of SupportMinds for any errors, omissions, or statements on these pages, or any site to which these pages may link. SupportMinds shall in no circumstances be liable for any loss of any kind whatsoever in consequence to the use of contents of this site.  

Changing Printer Settings

Now that you have your printer configured and working with the default settings by Windows, at any point of time if you want to change the settings, to make your printer print differently, here’s how:

  • Click on Start and go to Printers and Faxes.
  • In the window that opens, if you have more than one printer in your network, you can identify the default printer by the small check-mark against it.
  • To change your printing preferences, you can right-click on the printer icon and selectPrinting preferences/li>

You can even set a different printer as you default printer. Just right-click on the printer you want to set as default and select the Set as default printer option.

You now have a new printer configured for use.

The content in this segment is provided for use as an information guide only. No legal liability or other responsibility is accepted by or on behalf of SupportMinds for any errors, omissions, or statements on these pages, or any site to which these pages may link. SupportMinds shall in no circumstances be liable for any loss of any kind whatsoever in consequence to the use of contents of this site. 

How do I set up my computer to use a network printer

One of the main reasons to set up a network is obviously to share resources like the printer across all the systems that you have. Now you can either connect the printer to one computer and share it across the network or get a network printer.

  A network printer is a printer that is directly connected to your network and not to any specific computer. This printer has its own IP address and can function independent of a computer. Before you go about configuring this printer, you need to know its name. If it is connected to a computer, you need to know that computer’s name and also the workgroup to which that computer or printer belongs.

  • Click on Start and go to Printers and Faxes . Click on the Add a printer option to launch the wizard.
  • Follow through with the wizard and enable the A network printer or a printer attached to another computer option. Click on Next.
  • In the Specify a printer page, use any of the three options listed based on how you want to specify your printer. You can either browse for the printer and select it or if you have the printer’s name go ahead and type it in the Name textbox.
  • You can choose to set this new printer as the default printer and Finish the installation.

  The content in this segment is provided for use as an information guide only. No legal liability or other responsibility is accepted by or on behalf of SupportMinds for any errors, omissions, or statements on these pages, or any site to which these pages may link. SupportMinds shall in no circumstances be liable for any loss of any kind whatsoever in consequence to the use of contents of this site.